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Meetings are an important means of communication within organizations. They give the opportunity for exchange of ideas and collective efforts to solve problems and formulate policies. They also provide a convenient means of issuing instructions or information to many people at one time.
The principal officers of a meeting are the chairman, secretary and treasurer:
– The chairman is responsible for the correct conduct of the meeting.
– The secretary sends out notices of the meeting and a copy of the agenda, ensures meeting decisions are carried out.
– The treasurer is responsible for finance matters. Sometimes the job of secretary and treasurer are combined.